Legal Secretary

Location
Leamington Spa, Warwickshire, close to train station
Salary
Competitive salary + company bonus & excellent benefits
Posted
06 Apr 2018
Closes
06 May 2018
Ref
WH1012
Practice area
Commercial property
Position
Legal secretary
Hours
Full time
Contract type
Permanent

We are currently recruiting for a full-time Legal Secretary to join our Commercial Property team, to provide general administrative support within a busy team of fee earners. We are looking for a professional and dynamic individual with the ability to think on their feet and someone who can focus on getting the work done, for the good of the team and the overall business.

Key duties:

  • Take phone calls on behalf on the team, dealing with enquiries and where a referral is needed, endure a comprehensive email is provided.
  • Undertake audio typing and copy typing of client correspondence/forms/documentation when required.  
  • Produce draft letters and emails to send clients and external organisations.
  • Document management including photocopying, scanning, faxing, collating and binding.
  • Produce invoices and other accounting forms.
  • General secretarial duties such as booking appointments, rooms and pool cars etc.
  • Work alongside Compliance in carrying out searches and background checks on prospective clients.
  • Filing, both paper and electronic.
  • Liaise with clients and external organisations over the telephone when required. Take and convey messages.
  • Document management including photocopying, scanning, faxing, collating and binding.

Skills and experience:

Ideally we are looking for someone who has administration experience within a professional office environment. We require someone who thrives on working in a team and takes a proactive approach to their work.

We will expect you to:

  • Have strong oral and written communication skills;
  • Be highly organised and professional;
  • Be motivated and enthusiastic with a positive ‘can do’ attitude, remaining calm when under pressure;
  • Have an eye for detail, produce accurate work;
  • Have proficient IT skills and the ability to learn how to use new systems and technology quickly;
  • Preferably have secretarial/audio typing skills within a legal environment.

Benefits:

For the role of Legal Secretary we offer a competitive salary and excellent benefits package; including 22 days annual leave (in addition to bank holidays) increasing to 25 with length of service, pension scheme, training and development, healthcare scheme, free on-site car parking, on-site cafe, an active social committee and childcare vouchers.

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