PI/Clinical Negligence Legal Secretary

PI/Cinical Negligence Legal Secretary/Office Manager- A PI/Clincal Legal Secretary/Office Manager is required by a law firm in Canterbury. The PI/Clinical Negligence Legal Secretary/Office Manager is a replacement role, due to retirement, and will support the Director of the department with secretarial and administrative support
Department.
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The role:
Providing full secretarial support to Director, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documents by audio typing via the digital dictation system.
Filing, photocopying and opening/closing client files in a timely manner.
Regular consideration of client files and liaising with Director on any action required.
Maintaining and coordinating Director’s diary and diary notes and reporting on these as necessary.
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To provide ad hoc secretarial cover for sickness and holiday absences in the team when needed. Acting as Office Manager responsibility for:
Liaising with HR Manager to arrange secretarial cover for holiday/sickness etc.,
When necessary, ensuring smooth running of office and allocating/distributing work as necessary to deal with peaks and troughs
Maintaining holiday and sickness schedule and returning to HR Manager and Payroll on a monthly basis
Receiving and dealing with minor staff problems wherever possible; referring as necessary
Liaising with the Branch Partner with regard to office furniture, health and safety compliance and maintenance of branch office (instructing local tradesmen where necessary)
Liaising with the IT Manager to resolve office equipment/pc hardware/software problems
Liaising with office cleaning contractor and photocopier engineer as required
Local Induction of new staff; office orientation, fire exits, health and safety
Regular reconciliation of petty cash
Arranging routine fire drills and conducting weekly alarm tests

Salary dependent upon experience.