Corporate/Commercial Legal Secretary

Well established commercial law firm based in Jesmond, Newcastle upon Tyne require an experienced Legal Secretary for their busy Corporate and Commercial team.  This is a full time role – 35 hours per week. Hours 9.00am – 5.00pm Monday – Friday.

Duties/responsibilities:

• Providing full PA/Secretarial support to busy partners and fee-earners
• Answering and re-directing calls
• Dealing with all related correspondence and documentation utilising a case management system
• Extensive diary management - using different time zones for international clients, creating itineraries and circulating appropriate documentation.
• Booking training and organising travel arrangements
• Dictation - Minute taking and audio typing as required
• Production of letters, emails, documents, invoices and other legal documentation
• File/Matter management including file opening, drafting engagement letters, terms of business, funding agreements, undertaking file closure, auditing files
• Proof reading all correspondence and business material before it leaves the office
• Assisting with billing preparation, invoicing and assisting fee earners with client accounts and first stage debtor correspondence
• Carrying out Companies House searches

You will need:

• At least 2 years experience as a Legal Secretary / PA
• Experience within a Corporate/Commercial team preferred

• Accurate typing, speed 65wpm+
• Experience working in a team of busy fee earners
• Exceptional communication skills with accurate spelling and grammar
• Awareness of client confidentiality, information security and data protection

• Highly organised with the ability to successfully multi-task and prioritise workload, manage own time effectively and take ownership of projects and tasks
• Technology minded to make tasks and processes more efficient

• Proactive and able to think ahead of each task
• Pre-empt the Partners/fee earners needs and be one step ahead

This role offers a competitive salary, healthcare package, 25 days holiday plus bank holidays.