Legal Secretary/ Administrative Support

Location
Lancaster, Lancashire
Salary
Up to £19,000 Depending on experience
Posted
11 Feb 2019
Closes
11 Mar 2019
Practice area
Private client
Position
Legal secretary
Hours
Full time
Contract type
Permanent

Job Purpose

The Prime role of the Legal Secretary/ Administrative Support is to provide direct support to his/her fee earner to enable the fee earner to operate at optimum efficiency. This will include, but will not be limited to, the main responsibilities given below

Main Responsibilities:

  • Audio typing or copy typing of letters and other documents on computer.
  • Open files and generate initial documentation on a matter i.e. generate terms of business and deal with ID checks
  • Draft SDLT returns and AP1 and other similar forms for the Land Registry, order title from the Land Registry, inform accounts, submit conveyancing searches with guidance
  • Within own skill and competence to act on own initiative in advising clients and dealing with the processing of work.
  • To deal with all communication promptly having regard for key dates.
  • Conduct of matters on behalf of clients, under the supervision and instruction of your Supervisor.
  • To time record at target hours, if set.
  • Management of support services for which he/she is responsible, including supervision of own secretary (if applicable).
  • Participation in marketing activities whether on a firm-wide, departmental or office basis.
  • Financial control with particular regard to cash flow control through collection of monies on account and billing procedures.
  • To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
  • Covering reception when required.
  • Any other tasks that may be required.
  • At all times to exercise high standards of client care in a professional and pleasant manner.
  • To ensure the confidentiality and security of all of the Company’s and client documentation and information.
  • To comply with the SRA Accounts Rules and the SRA Code of Conduct.
  • To maintain clear and precise communications with other personnel of the Company.
  • To ensure good working relationships with external institutions and organisations.
  • In liaison with Heads of Department and other Partners, to be active in promoting the services of the Company and its image and ethos; effectively market the Company and to cross sell the Company’s full range of legal services
  • Not to commit any act that may bring the Company, or the Company’s name, into disrepute.

Essential Criteria:

  • Mathematics and English GCSE or equivalent
  • RSA 3
  • In depth knowledge of legal procedures
  • Audio typing to 60wpm
  • CIT literacy
  • Communication - good telephone manner
  • Accurate filing both paper and electronic
  • Pro-active with assistance for fee earners

Desirable

  • Qualification from Institute of Legal Executives or similar qualification or experience
  • Dealing with amending documentation and track changes

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